TABLE OF CONTENTS


Why USPS Form 1583 Is Required?

Any person or business renting a mailbox directly from an approved third party (CMRA) must complete the USPS Form 1583 to authorize the CMRA to handle their mail. When submitted to the United States Post Office, Form 1583 will be stored and kept on file to identify and track addressees using this service for any unapproved or illegal purpose.


A downloadable PDF file of the latest version of the form is available here: USPS Form 1583


Allowed identifications to get it notarized:

Two forms of identification are required to complete this form: a photo ID to verify the customer's identity and basic information and a different one to verify their address. Credit cards, social security, and birth certificates are not accepted. Here is the full list of what the customer can use:

  • Allowed primary/photo ID types for customers who have a US Social Security number:

    • U.S. State/Territory/Tribal Driver’s or Nondriver’s ID Card*
    • Uniformed Service ID
    • Passport
    • Certificate of Naturalization
    • U.S. Access Card
    • Matricula Consular
    • U.S. Permanent Resident Card
    • U.S. University ID Card
    • NEXUS Card

  • Allowed primary/photo ID types for international customers with no US Social Security number:

    • Passport

  • Allowed secondary/address ID types:

    • U.S. State/Territory/Tribal Driver’s or Nondriver’s ID Card*
    • Current Lease
    • Home or Vehicle Insurance Policy
    • Mortgage or Deed of Trust
    • Vehicle Registration Card
    • Voter Card

*Note: While the U.S. State/Territory/Tribal Driver’s or Nondriver’s ID Card is listed as an option for both the photo and address IDs, it may only be used for one of the IDs, not both.


Step by Step Instructions to Fill out the Form:

SphereMail makes this process much easier by generating a copy of the 1583 with the customer's information pre-populated, which they can then submit to be notarized. See how that works here: Notarizing Form 1583


Otherwise, if the customer would like to fill out and finalize the form some other way, manually, here are the steps they can follow:

  • Section 1. Private Mailbox (PMB) Information

    • 1a. Enter the date when the customer signed up for the service and was assigned a PMB.
    • 1b. This section can be left blank; you'll need to enter the date if/when the customer cancels their subscription.

  • Section 2. Commercial Mail Receiving Agency (CMRA) Place of Business Information 

    Enter the CMRA address and PMB# assigned to the customer, which is the exact mailbox address and number in the welcome email sent to the customer when they signed up:
    • 2a. CMRA's street address
    • 2b. Customer's assigned PMB#
    • 2c. CMRA's city
    • 2d. CMRA's state
    • 2e. CMRA's ZIP code

  • Section 3. Type of Service Requested

    Check the correct box for the type of service based on whether the customer will use the PMB address for personal or business purposes.

    Note: If the "Business/Organization Use" box is checked, Section 7 must be filled.

  • Section 4. Name of Applicant

    Enter the name and personal data of the customer who will be receiving mail.
    Note: Address information must match the document provided in Section 9.
    • 4a. Customer's last name
    • 4b. Customer's first name
    • 4c. Customer's middle initial (if applicable)
    • 4d. Customer's phone number
    • 4e. Customer's email address
    • 4f. Customer's street home address (first line of the address, including house number, street, and apartment/suite number, if applicable.) 
    • 4g. City
    • 4h. State 
    • 4i. Zip code
    • 4j. Country
    • 4k. Check "Yes" if the customer is a court-ordered protected individual with an existing order of protection or restraining order; otherwise, check "No".
      Note: If you check Yes, a copy of the court order must be attached to the form.

  • Section 5. Authorized Individual 

    Fill out if the customer wants to authorize another individual/agent to collect mail on their behalf.
    • 5a. Authorized individual's last name
    • 5b. Authorized individual's first name
    • 5c. Authorized individual's middle initial (if applicable)
    • 5d. Authorized individual's phone number
    • 5e. Authorized individual's email address
    • 5f. Authorized individual's street home address (first line of the address, including house number, street, and apartment/suite number, if applicable.)
    • 5g. City
    • 5h. State
    • 5i. Zip Code
    • 5j. Country

  • Section 6. If Transferring PMB Mail to Another Address

    Enter the customer's forwarding address and the rest of the same information as in Section 4. 
    This section must be filled out if the mail addressed to this PMB will be transferred, mailed, shipped, or emailed to another address.

  • Section 7. Business/Organization Information

    If the box for "Business/Organization Use" is checked in Section 3, this section must be filled.
    Enter the applicant/customer's business address and information:
    • 7a. Customer's business name
    • 7b. Customer's business type
    • 7c. Customer's business address (first line of the address, including house number, street, and apartment/suite number, if applicable.)
    • 7d. City
    • 7e. State
    • 7f. Zip code
    • 7g. Country
    • 7h. Customer's business phone number
    • 7i. Place of registration for the customer's business (county and state if domestic, country if foreign)

  • Section 8. Photo ID Information for Applicant

    • Customer must choose the document they want to use to verify their identity from the list of allowed Primary ID types, then fill out the ID information in this section.
      • 8a. Customer's name (as stated on the ID)
      • 8b. Customer's ID Number (as stated on the ID)
      • 8c. ID's issuing entity
      • 8d. ID's expiration date
      • 8e. Photo ID type (check the box for the one the customer is presenting)

  • Section 9. Address ID Information for Applicant

    • Customer must choose the document they want to use to verify their home address from the list of allowed Secondary ID types, then fill out the ID information in this section.
      Note: The U.S. State/Territory/Tribal Driver’s or Nondriver’s ID Card is listed as an option for both the photo and address IDs; however, it may only be used for one of the IDs, not both.
      • 9a. Customer's name (as stated on the ID)
      • 9b. Customer's street home address (first line of the address, as stated on the ID, including house number, street, and apartment/suite number, if applicable.)
      • 9c. City
      • 9d. State
      • 9e. Zip code
      • 9f. Country
      • 9g. Address ID type (check the box for the one the customer is presenting)

  • Section 10. Photo ID Information for Authorized Individual (if applicable)

    • If Section 5 was filled out, and the customer would like to add an authorized individual to collect mail from the mailbox location on their behalf, the authorized individual's photo ID information needs to be filled out in this section, and the individual needs to be present during the notary session with the customer to verify their identity.
      • 10a. Authorized individual's name (as stated on the ID)
      • 10b. Authorized individual's ID number (as stated on the ID)
      • 10c. ID's issuing entity
      • 10d. ID's expiration date
      • 10e. Photo ID Type (check the box for the one the authorized individual is presenting)

  • Section 11. Address ID Information for Authorized Individual (if applicable) 

    • If Section 5 was filled out, and the customer would like to add an authorized individual to collect mail from the mailbox location on their behalf, the authorized individual's address ID information needs to be filled out in this section, and the individual needs to be present during the notary session with the customer to verify their information.
      Note: While the U.S. State/Territory/Tribal Driver’s or Nondriver’s ID Card is listed as an option for both the photo and address IDs, it may only be used for one of the IDs, not both.
      • 11a. Authorized individual's name (as stated on the ID)
      • 11b. Authorized individual's street home address (first line of the address, as stated on the ID, including house number, street, and apartment/suite number, if applicable.)
      • 11c. City
      • 11d. State
      • 11e. Zip code
      • 11f. Country
      • 11g. Address ID Type (check the box for the one the authorized individual is presenting)

  • Section 12. Exceptions for Additional Recipients of Mail

    • If the customer needs to add additional recipients to use the same PMB# to receive mail items under their own name, the customer will need to list them here.
      • For Business/Organization Use: 
        • List the members who will be receiving mail at this PMB. 
        • Each person listed must, upon request, present two forms of valid ID to the Postal Service.
      • For Residential/Individual Use: 
        • A parent or guardian may receive the mail of a minor by listing the minor’s name 
        • The minor’s ID is not required.

  • Section 13. Signature of Applicant

    • 13a. Signature of the customer (signed during the notary session)
    • 13b. Date this was signed 

  • Section 14. Signature of CMRA or Authorized Employee

    • 14a. Signature of the agent, authorized employee, or notary personnel (signed during the notary session)
    • 14b. Date this was signed.

For your customer's guidance, we've attached two completed samples of the form: